Version 1.0.1 · card payments at the door

From the call to the cash,
one flow.

Customer, vehicle, job, payment, invoice. It starts on the doorstep, and ends before you are back in the van. A real locksmith CRM.

Open Dashboard See How It Works

A locksmith CRM for one-person shops and teams of two or three.

Invoice #8420 ready

Lock replacement · €240 · paid

Low stock

Yale cylinder · 2 left

27

Languages

6

Platforms

∞

Devices, one price

€0

Per device

Quick Flow

One flow instead of five screens

Start wherever you like, the rest follows on its own

Customer

Vehicle or property

Job

Payment

Invoice

LOCKSMITH CRM FEATURES

What actually helps you out on the job

All of it made to be used at the door, with your hands full.

VIN Lookup

Car Key Helper

Full Control of Your Inventory

Send Invoices

Contactless or link payments with SumUp

Let the customer type it while you drive

You send your customer a link and they fill in their own details and their vehicle or property themselves. All that is left for you is to open the job and finish it. You can send an existing customer a quick vehicle or property link too.

Single use and encrypted. It expires the moment it is filled in.

SumUp

The money changes hands at the door

You are still at the door and the job is done. Card, payment link or cash, whichever it is, you take it from one place and go.

You get everything SumUp offers, inside the SmithBuddy flow. And if you are in a country SumUp does not serve, nothing breaks: you keep logging cash, transfers and card payments exactly as before. More is on the way.

MODULE · DASHBOARD

See the whole day on one screen

Open the app and today's takings, the month's revenue, expenses and net profit are right there. Below that: this week's job count, completion rate, revenue split and alerts — which job is overdue, which invoice passed its due date, how many are left of which product, one by one.

  • Monthly revenue, monthly expenses, net profit and active jobs on top
  • Today's takings are shown separately under monthly revenue
  • How many jobs opened this week, how many were finished
  • Completion rate: done, active, pending, overdue
  • Revenue split: cash and digital / card, separately
  • Receivables, potential revenue and total customers
  • Alerts: overdue jobs, overdue invoices, low-stock items listed one by one
  • Recent jobs and upcoming tasks on the same screen
  • Hide amounts: blank out the figures while a customer is next to you
Dashboard This month
Monthly revenue€8.420Today: €340
Monthly expenses€3.180Unpaid: €420
Net profit€5.240margin 62%
Active jobs411 finished this month
Completion rate (this month)%73
11Done
4Active
2Pending
1Overdue
This week6 jobs · 4 finished
1 overdue job · 2 overdue invoices · 3 low stock Alerts

MODULE · INVENTORY

What you have, what ran low, where it sits

Photo, category, SKU, storage location and critical quantity on one card. Enter cost and price and the app works out your margin, as an amount and as a percentage. Anything below its critical quantity is flagged in the list and on the dashboard.

  • Photo, category and subcategory, SKU, storage location, critical quantity
  • One search box: name, SKU, location, sale spot and notes are all scanned
  • Scan a barcode: find the product, or a whole shelf with a location barcode
  • Enter cost and price, let the app calculate the margin
  • Add or remove stock with plus and minus in the detail view, pick the reason
  • Include it in POS or not, and which shelf or counter it sells from
  • 2+ unit price: on automotive products everything after the first unit uses this price
  • Print a shelf or product label: name, barcode, or both
  • Import and export with Excel
  • History: opening stock, added, removed, edited, photo changed
Inventory Total 89 · Low 31 · Out 1
BMW 868 MHZ CAS3 RemoteAutomotive · Remote · Location A-09 4 pcs
Yale Assure 2 PlusLocks · Smart lock · Location B-04 Out of stock
ABUS 83AL/45 TITALIUMLocks · Padlock · Critical qty 5 Low stock
Cost €6.79 · Price €50.00 · VAT 21% Margin €43.21

MODULE · POS

At the counter: receipt or invoice

Search the product or pick it from the photo grid, build the cart, choose the payment method. A receipt makes the customer optional, an invoice requires one. On desktop you can finish the sale from the keyboard; on a tablet, touch mode turns the screen into a till.

  • Search or pick from the photo grid; only products you opened to POS appear
  • Apply tax switch: turn a tax-free sale off with one tap
  • Document type: receipt makes the customer optional, invoice requires one
  • Payment method: cash, card or bank transfer
  • Keyboard shortcuts: document type F1 F2, payment F1 F2 F3, confirm F1
  • Touch mode: turn your tablet into a full-screen POS terminal
  • Stock checks: "out of stock", "only 3 left in stock"
  • Void a sale and the products go straight back to stock
  • Pick the refund method and a credit receipt is issued
  • Turn an issued receipt into an invoice later
  • Search sales history by receipt number or customer name
Amount due 1 item · VAT €8.68
BMW 868 MHZ CAS3 RemoteSKU 725631657321 · VAT 21% €50,00
Document typeReceipt · customer optional F1
Payment methodCash · Card · Transfer Cash
CustomerWalk-in sale Add
Subtotal €41.32 · VAT €8.68 €50,00

MODULE · CUSTOMERS

You don't have to remember who you are calling

Phone, e-mail and address on one card: call, write, get directions to their address, or send your own address over WhatsApp. Vehicles and properties sit linked underneath, total jobs and total revenue right above.

  • Call, e-mail, get directions, share your own address
  • Total jobs and total revenue on the customer's card
  • Your notes about the customer stay on their card
  • Vehicles and properties stay linked to the customer
  • Send a form link: vehicle or property
  • The link is timed and single-use; its status is on the card
  • Sort by name, job count or revenue
  • E-mail an invoice or a quote straight from the customer detail
  • A customer you add on your computer lands in your phone contacts after a one-time setting
  • If you'd rather not save them, another one-time setting shows their SmithBuddy name on your incoming call screen
  • Customer history is one tap away on every change
Customer details 6 jobs · 2 linked records
Total jobs6
Total revenue€2.140
Peugeot / 206 / 2008Grey · key code on file Vehicle
Bahar ApartmentsResidential · 8 units Property
Customer created24 Aug 2026 09:09 History
Call · E-mail · Open in maps · Share address Form link

MODULE · VEHICLES

Not a vehicle, a vehicle file

Make, model, year, colour and photo on one card, with the owner linked to the customer record. Key code, immobiliser PIN and, if you like, the EEPROM files for that car live on the same card: when the same car comes back — or when you need that file for a similar one — you are not digging through folders.

  • Photo, plate, year and colour on the vehicle card
  • Find it in the list in seconds with the make filter and search
  • Link the vehicle to its owner so it shows on the customer card too
  • Key code and immobiliser PIN stay on the vehicle's own card
  • Attach EEPROM files to the vehicle so they are there next time
  • Look up vehicle details from the plate in the Netherlands
  • Scan the VIN with the camera: 17 characters validated and decoded
  • Vehicle notes: write down whatever you want to remember about that car
  • Photo, PDF and file attachments
  • Vehicle history is one tap away on every change
Vehicle details Peugeot 206 · 2008 · Grey
OwnerLinked to the customer card Customer
Key & immobiliserKey code · immobiliser PIN On file
NotesExtra notes about the vehicle Note
AttachmentsPhotos, PDFs and EEPROM files 3

MODULE · KEY HELPER

Key programming, with you from A to Z

Open the vehicle, run the Helper. How that key is programmed, by which method and with which tool, comes up on one screen.

  • Programming, cutting, decoding and repair on one screen
  • Over fifty fields on a single key's sheet
  • Which method, which tool: it's written step by step
  • The key's chip, frequency and aftermarket equivalents
  • A database that grows with the community
  • Suggest a missing field: every approved field is 1 point
  • A key with almost all its fields correctly suggested earns a month of Premium
  • Earn free Premium by supporting the community with the work you already do
Peugeot Remote Key (PCF7936) NE72 Peugeot · 206 · 1998–2012
ID46 · PCF7936 / HITAG 2 433 MHz Cloneable: Yes
Programming Cutting Decoding Repair
Add a keyOBD
All keys lostOBD
PIN codeRequired

Programlama cihazları

Autel Xhorse Smart Pro Abrites AVDI
Data missing? Suggest a correction +1 point

MODULE · PROPERTIES

Not the building, door by door

Locksmith work isn't tracked per building. You go to the same customer's building five times and it's a different door every time: entrance, garage, back door, storage. SmithBuddy splits the property into those units; each one gets its own jobs, its own history, its own revenue. On the second call you're not wondering what you did there.

  • Property type: office, residential, commercial, apartment, industrial, retail
  • Units are optional; if you add them you name each one: Entrance, Garage, Storage
  • Every unit has its own page: total jobs, total revenue, job history
  • Open a past job and see which parts you used at that door
  • The unit is printed next to the property on the document you issue
  • A property belongs to a customer, and the units stay under that property
  • Open the address on the map with one tap
  • Property notes, photo and PDF attachments
  • Property history is one tap away on every change

Strong features on the vehicle side don't mean the property side is behind. We have good plans for this area too.

Property details Office · 2 units
Entrance4 jobs · Cylinder 30/30, HU66 … Unit
Garage2 jobs · €310 revenue Unit
OwnerLinked to the customer card Required
AddressNotes · photo and PDF attachments Open in maps
On the invoice: Bahar Apartments — 12 Main St (Unit: Entrance) Document

MODULE · JOBS

From the moment a job opens to the moment it closes

Open the job, add the parts, take the signature, take the payment, issue the invoice: all on one page. Customer price, cost and profit sit at the top, so you see what you made before you close it.

  • Quick titles are your own list: add, delete, drag to reorder
  • Status filter: pending, active, completed, cancelled
  • Date filter, and overdue jobs carry their own badge
  • Parts used come off stock and go back when the status changes
  • Extra cost (labour, travel) is calculated with its own tax rate
  • Take Payment, Complete, Cancel Job: all three on top of the job
  • Take the customer's signature on screen, re-sign if you need to
  • Scheduled date and completion date are kept apart
  • Linked records: customer, vehicle or property, and the invoice issued
  • Photo and PDF attachments
  • Job history is one tap away on every change
Car key programming Active
Customer price€149,00VAT 21% · €25.87
Profit€71,40Cost €77.60
Parts usedCylinder 30/30 · 2 pcs €64,00
Extra cost (labour, travel)VAT 21% €85,00
Payment methodCash · collected Paid
SignatureSigned on 24 Aug 2026 10:01 Signed
AttachmentsPhotos, PDFs and files 2
Invoice2026-24 Linked
Take payment · Complete · Cancel job On the job

MODULE · CALENDAR

Jobs, invoices, expenses and orders on one calendar

Month, week and day views. Not just jobs; to-dos, invoices, expenses and inbound orders sit on the same calendar. Every type has its own colour, and you switch any of them off with one tap.

  • Month, week and day views; Today and Pick date shortcuts
  • Step to the previous or next day, week or month with the arrows
  • Colour filters: jobs, to-dos, invoices, expenses, inbound, recurring
  • Days with events are dotted in both the month and week view
  • Tap a day and its events are listed below with their times
  • Tap an event: date, time, customer and status, then jump to the record
  • A recurring expense shows on the calendar before it even exists
  • Status badges: pending, active, completed, paid, overdue, in transit
August 2026 Month · Week · Day
Jobs To-dos Invoices Expenses Inbound Recurring
09:30 Lockout serviceA. Yüksel Active
11:00 F-2026-0184Due today · €149.00 Overdue
14:15 INB-2026-041Expected delivery In transit
— Vehicle insuranceMonthly recurring expense Recurring
Mon 24 Aug · 4 events View details

MODULE · INBOUND ORDERS

Keep track of what's on its way

Enter the order the moment you place it and you won't be wondering later whether you already ordered it. Supplier, order number and expected delivery date live here. Mark it received and the items go into inventory; reverse it and they come back out.

  • Enter the order as you place it, so you don't order it twice in a busy week
  • Carrier: UPS, FedEx, DHL or a name you type yourself
  • Type the tracking number or scan the barcode with the camera
  • Status: pending, in transit, delivered; cancel the order if you need to
  • Hit "Receive to inventory" and the items go into stock
  • The unit cost you entered updates the inventory cost as a weighted average
  • Reverse it and both the stock and the cost go back to where they were
  • Items are picked from inventory or added manually
  • Late orders are counted and flagged separately
  • A received order is locked so it can't be broken by accident
INB-250826-001 In transit
UPSTracking 1Z•••••••••• Scanned
Cylinder 30/3020 pcs × €21.00 €420,00
HU66 key blank50 pcs × €1.80 €90,00
Inventory costUpdated as a weighted average Automatic
Receive to inventory 70 pcs

MODULE · EXPENSES

What you spent, how much comes back

Eleven categories, from fuel to rent, from parts to software. Flag what's tax-deductible, enter the rate, see what you get back right away. Set the recurring ones up once and they post themselves at the interval you choose.

  • Categories: food, fuel, tools, parts, vehicle, insurance, rent, utilities, marketing, software
  • The period's total expense is shown at the top of the list
  • Flag it deductible, enter the rate, see the deductible amount
  • Recurring expense: weekly, fortnightly, monthly, quarterly, yearly
  • Paid or unpaid with one tap; next payment and a reminder
  • Use the unpaid filter to see what's still open
  • Pick a period and only that range is listed
  • On the phone the camera finds the edge of the receipt, fixes the perspective and takes several pages in one go
  • Scan with AI: photo, gallery or PDF; vendor, amount and date fill themselves in
  • Share a single expense as a PDF or print it
  • Photo and PDF attachments, expense history

At the end of the month the folder you send your accountant is ready in one tap: the expense report, the attached receipt photos and the PDFs all come down together. No hunting through folders.

Expense details Fuel
Shell — Diesel22 Jul 2026 · Vendor: Shell −€99.99
Tax benefitDeductible rate 21% €17,35
Vehicle insuranceMonthly · next payment 1 Jun Recurring
Scan with AICamera finds the edge · image · PDF Filled itself in
Total expenses: €99.99 · Share PDF · Print Paid

MODULE · REPORTS

What your business actually earns you

Pick the period and the report builds itself. Revenue, expenses, gross and net profit, margin; which job type pays best, which customer leaves the most, whether you work weekdays or weekends. All on one screen.

  • Period: today, this week, this month, this year or your own range
  • Total revenue, total expenses, gross profit, net profit, margin and cost of goods
  • Jobs: completed, active, pending, cancelled; completion and cancellation rates
  • Average job value and expense / revenue ratio
  • Receivables and payables: pending receivables, pending payments, net cash
  • Payment method split: cash revenue, digital revenue
  • Top customers, most used products, most profitable job types
  • Expense breakdown by category
  • Weekday and weekend distribution
  • Tax summary: collected, deductible, net payable
  • Projections: potential revenue, projected expenses, new customers, stock value, critical stock
  • Export as a PDF report or as an Excel sheet for the raw data
Financial report Today · This week · This month · This year · Custom
Total revenue€8.420+€1,180 potential
Total expenses€3.180Cost of goods €1,940
Net profit€5.240Profitable period
Profit margin%62High margin
Jobs11 completed · 4 active · 2 pending 73% completion
Tax summaryCollected €1,768 · deductible €664 Net €1,104
Top customersMost profitable job types · most used products Top 5
Weekday vs weekend12 jobs · 80% weekdays Split
PDF report · Excel sheet Export

MODULE · TO-DOS

Don't keep it in your head, put it on the list

Tap one of the ready-made task titles or write your own. Set a priority, add a due date if you want: with one, the app reminds you as it approaches; without one, the task just waits quietly on the list.

  • Ready titles: order supplies, follow up with client, check inventory, send invoice, schedule appointment, return call
  • Write your own title and add a note if you like
  • Priority: none, low, medium, high, critical
  • Due date is optional: pick the day, add the time if you want
  • If you set a due date, a notification comes as it approaches
  • Active and completed tasks in separate tabs
  • Search, sorting and a date filter
  • Overdue tasks are flagged separately
To-dos Active · Completed
Order supplies Follow up with client Check inventory Return call
Follow up with clientDue 28 Aug High
Order suppliesNo due date Medium
Check inventory3 days overdue Overdue
Priority: none · low · medium · high · critical 3 pending

MODULE · VAULT & NOTES

Not a notebook, a vault

Account logins, tips, tool info, video and article links and your own notes in one place. Username, password and PIN sit in their own section, hidden on the card; you copy them with one tap.

  • Six categories: accounts, tip & trick, video source, article / book, tool info, general note
  • Title and URL; tap the link and the site opens
  • Credentials in their own section: username, password, PIN
  • Show the password, hide it, copy it with one tap
  • Free-form note field
  • Photo and file attachments
  • Favourite them and use the star filter to see only those
  • Search and sorting
  • Vault history is one tap away on every change
  • Even if you connect ChatGPT, it cannot see your account entries
Vault / Notes Favourites
Accounts Tip & trick Video source Article / book Tool info General note
Supplier portalAccounts · username, password, PIN Copy
Abrites profile noteTool info · PDF attached Favourite
Programming guideVideo source · opens the link URL
Vault history · every change logged Encrypted on device

MODULE · INVOICES & QUOTES

The document is yours, down to every line

Invoice, quote, receipt and credit note come ready. You enter your logo, your two brand colours and your bank details once; you set up your numbering series, your tax identifiers and your country's rules once. After that it runs itself.

  • Four document types: invoice, quote, receipt and credit note
  • The document language is chosen separately from the app language; labels you leave empty come in that language, anything you typed stays as you wrote it
  • Company block: logo, name, address, e-mail, phone, website
  • Tax number, registration number and a third identifier field; the labels are yours too
  • The tax column shows or hides per line; the 0% row is a separate switch
  • Number format: position of the currency symbol and the percent sign, decimal and thousands separators, decimal places
  • Payment: terms from 7 to 90 days, bank name, account holder, IBAN, BIC/SWIFT, routing number and payment instructions
  • Numbering: prefix, suffix, next number, padding; sequential, yearly or monthly, with a live example
  • Separate series for invoices, credit notes and receipts; cash receipts can have their own
  • Labels: from the document title to the "thank you" line, write every one in your own words
  • Units: pieces, hours and the service label — you name them
  • Appearance: two brand colours, logo, vehicle and property line, signature line, notes printed into the PDF
  • Legal: require the customer's tax number, EU VAT reverse charge, exemption reason
  • Footer: footnote, terms and conditions and a thank-you message
  • Live preview of all four documents; you see them before saving
  • The invoice keeps the job, customer and vehicle linked; mark it paid, cancel it, preview or edit it
  • Filters: draft, sent, paid, overdue, cancelled; plus a date filter
INVOICE # 2026-354
Date: 24/08/2026
Due: 31/08/2026
FROM Your company Address · City · Country VAT No · Reg. No BILL TO Your customer Address · City E-mail · Phone
Vehicle: Peugeot 206 (2008)
DescriptionQtyUnit priceVAT %Amount
Car key programming1 Service€123,9721%€150,00
PAYMENT DETAILS Bank Your bank IBAN GB00 BANK 0000 0000 0000 00 BIC BANKGB2L Subtotal€123,97 VAT (21%)€26,03 Total€150,00

MODULE · NOTIFICATIONS

You'll know without opening the app

There is no separate notification screen: an invoice due date, low stock, an upcoming job or an incoming form lands on every device you're signed in on. You switch each type on or off in settings.

  • A notification reaches every device you're signed in on: phone, tablet, computer
  • Master switch: turn push notifications on or off entirely
  • Invoice notifications: due tomorrow, past due
  • Low stock alert: how many are left of which product
  • Form submissions: tells you when a customer form arrives
  • Job, to-do, expense and shipment reminders, each on its own
  • All seven notification types switch on and off individually
Notification types Settings
Push notificationsFor important updates
Invoice notificationsDue tomorrow · past due
Low stock alertHow many are left of which product
Form submissionsWhen a customer form arrives
Job remindersUpcoming jobs
To-do · expense · shipment reminders Individually

ChatGPT

Ask ChatGPT about your business

No report screen to open

You connect your account once. After that it is a conversation: what did I earn this month, what ran low, who hasn't paid, what was I going to do today. And you don't only ask; it writes expenses, adds to-dos and puts products into your inventory. It even explains how to use the app: which screen, which step.

You can ask

Your jobs Revenue and profit Stock Invoice due dates Your to-dos Your expenses Your notes How do I do this in the app

You can have it do

Add, edit or delete stock Add an expense Add a to-do Add a note Contribute to the vehicle data
Open SmithBuddy in ChatGPT

ChatGPT can never, ever reach your customers' data. It also can never see notes that hold a password, a username or a PIN.

One account · every device

It works with no signal

Your records sit on your device, not in a cloud. In a basement, a car park or a lift shaft you keep writing the job up. When you get back up, all of it goes where it belongs on its own.

No per-device fees. Ever.

Your phone, your laptop, the machine at the counter, your partner's tablet, the screen on the wall. Same account, same data, one subscription.

SmithBuddy TV — companion app

Turn any screen into a storefront display

SmithBuddy TV is a free companion app that runs on the screen in your shop. Type the six-character code shown on the TV into the main app and the screen starts looping your products, completed jobs, campaigns and a customer-facing QR. All from your own account.

  • Product gallery with prices and stock badges
  • Completed job examples to build trust at a glance
  • Active campaigns with live countdowns
  • Customer-facing QR codes: call, message or find you
  • Live shop status: On Service or Closed
  • Pair once with a code, no logins, no kiosk setup

Install SmithBuddy TV on your screen

Android TV APK
14:32
Mon, 28 Apr
Product
Yale Premium Deadbolt
€149
On Service

PRICING

Everything above, in one subscription

No buying module by module, no per-user fee, no package tiers. The dashboard, calendar, reports and notifications are unlimited anyway; you start free with five records in each of the eleven modules that keep records.

Free

Try it first. We don't ask for a card.

  • Five records in each of the eleven modules that keep records
  • No time limit, stay as long as you like
  • Dashboard, calendar, reports and notifications are already open

When you hit the limit your records stay put, nothing is lost.

PREMIUM Premium

Everything you've read up to here. For what's inside, it really is well priced.

  • Unlimited records in every module
  • Every device you own is on the same subscription
  • PDF and Excel report export
  • Access to the car key helper
  • AI receipt scanning
  • Monthly or yearly; 15% off on yearly

You'll see the current price inside the app, in your own currency.

Common questions

Is this for big companies?

No. It was built for solo locksmiths and teams of two or three. No employee tracking, no dispatch room, no per-user pricing. Sign in to the same account as your partner and you will see the same jobs and stock at once; when one of you changes something the other's screen updates on its own.

Can I take card payments?

Yes. Tap the card on your phone or use a SumUp reader. The payment attaches to the job and the invoice is marked paid. If you sent a payment link, enter its code and the app records it once the customer pays.

Does it work offline?

Yes. The app already runs on the database on your device and syncs it with the server. Anything you enter offline is queued and sent the moment you are back online. Every device stays in sync.

Can I make the documents look like mine?

Documents arrive ready in the language you pick: invoice, quote, receipt and credit note, complete in 27 languages. You add your logo, your colour and your bank details, type the number series you left off at, set the small country-specific options, match the colours to your brand if you like, and never look back. Once, and only once.

How many languages does it speak?

These are the languages we support today: Türkçe, English, Deutsch, Nederlands, Français, Español, Italiano, Português, Português (Brasil), Polski, Русский, العربية, Ελληνικά, Български, Čeština, Slovenčina, Slovenščina, Hrvatski, Magyar, Română, Dansk, Norsk, Svenska, Suomi, Eesti, Latviešu, Lietuvių. If yours is missing, tell us and we will queue it up.

How does pricing work?

Start free: five records in every module. After the trial, go premium. For everything it carries, SmithBuddy is genuinely well priced. A single monthly or yearly subscription lifts the limits and covers every device you own. Every feature is included in that one subscription.

Is SmithBuddy a locksmith CRM?

Some call it a locksmith CRM, others say locksmith software, locksmith app, job management software, locksmith invoicing app, locksmith inventory tracker. All of them are right: customer, vehicle, property, job, stock, payment and invoice in one place. But we call it the locksmith's operating system.

Do you charge per device?

No. Most locksmith software charges for every extra device, SmithBuddy doesn't. Your phone, your computer, your partner's tablet, the screen in the shop: they all share one subscription and the same data.

Which platforms does it run on?

iOS, iPadOS, Android, macOS, Windows, Linux and the web browser. Same account, same data everywhere. The phone takes card payments and scans barcodes; the desktop at the counter works with a USB scanner.

What is SmithBuddy TV?

A free companion app that turns the screen in your shop into a storefront display. You type the six-character code shown on the TV into the main app, and the screen starts cycling your products, finished jobs, campaigns and a customer-facing QR as slides.